In a post I wrote last week, I demonstrated in a video how to use advanced filters (one of Excel’s best-kept secrets) to divide a list of keywords into categories. I promised a commenter I would create a follow-up video demonstrating how I took those data sets and created a pivot chart that updated when you choose a new category.
Download Excel File
If you’d like to download the Excel file I used, you can access it here. Feel free to kick it around and test out some of the filters I demonstrate in the video.
Much to my chagrin, pivot charts are PC swim only. You can’t create a pivot chart in Excel 2011 for Mac. (Boo hiss!!!) But not only can you not create one, you can’t even use a report filter on the Mac. You can see this epic fail in action here. But if you’re creating a pivot chart, and there’s the chance that anyone might have to access it from a Mac, you cannot use report filters.
I created a really cool pivot chart for Loren Baker to show a client once, but he was using a Mac and couldn’t use the report filter drop-down. He was in a hurry and asked me to just create screenshots of each of the charts, and he showed those to the client instead. I’ve never quite forgiven Microsoft for that. :/ (Yes, I take making data sexy very seriously. And don’t see the light of day much.)
I created a video demonstrating how to take the data spawned from the advanced filters. And even though I said I wasn’t going to get into chart formatting since I’ve covered that in this post from my SMX Advanced presentation and this Search Engine Land post, I did anyway. Because it’s a compulsion. Have you ever tried to control a compulsion? Not. Easy.
Anyway, check it out.
How To Change Dashes To Zeros
As I mention in the video, I really don’t like how Excel formats zeros as dashes in charts. But you can see a quick tutorial on how to change those dashes to zeros or check out my more comprehensive post on number formatting on the Search Engine Land site.
You can learn more about data formatting in my Annielytics Dashboard Course, a video course that will teach you how to put your data in stilettos and work the pole.